Vendor Management Analyst

VENDOR MANAGEMENT ANALYST

Chandra Asri Group, through its subsidiary PT Chandra Asri Sentral Solusi (CASS), has established a Shared Service Center (SSC) to enhance operational efficiency and support the business growth of its subsidiaries. From finance and HR to procurement, customer operations, and IT, our SSC is the backbone that keeps businesses running smoothly. One of our key areas of support is for Aster Chemicals & Energy (ACE), a leading chemical and energy solutions provider in Singapore and the Asia Pacific. ACE combines the legacy of Singapore’s first oil refinery with cutting-edge petrochemical operations, jointly owned by Chandra Asri Group and Glencore, one of the world’s largest natural resource companies.

Role Purpose

The Vendor Management Analyst is responsible for executing and owning vendor master data activities within a managed services environment.

This role ensures vendor master data accuracy, compliance, and governance integrity within SAP, enabling smooth procurement and payment operations. Depending on experience level, the Analyst may perform structured vendor creation and updates or independently manage complex vendor master issues, compliance-sensitive cases, and audit-related activities.

The role contributes directly to fraud prevention, payment accuracy, procurement compliance, and overall data governance stability.

This is a non-people-manager individual contributor role.

What Success Looks Like in This Role

A strong Vendor Management Analyst:

• Maintains accurate and compliant vendor master records
• Prevents duplicate vendors and incorrect bank data
• Ensures complete documentation and approval validation
• Operates confidently in SAP Vendor Master transactions
• Protects procurement and payment processes from master data errors
• Maintains audit-ready documentation at all times

Key Responsibilities

1. Vendor Master Execution (SAP )

• Execute vendor onboarding, modification, and blocking activities.
• Maintain vendor data accuracy including:
• Legal entity name
• Bank details
• Tax information
• Payment terms
• Purchasing organization data
• Validate completeness of vendor requests prior to processing.
• Ensure correct approvals and supporting documentation are obtained.

2. Data Quality & Governance

• Perform vendor master data validation checks.
• Identify and prevent duplicate vendor records.
• Ensure alignment between vendor data and contractual, tax, and regulatory requirements.
• Maintain complete audit trail for all vendor master changes.
• Support master data standardization initiatives.

3. Exception Handling & Issue Resolution

• Investigate and resolve:
• Duplicate vendor creation
• Incorrect bank details
• Tax code inconsistencies
• Payment block scenarios
• Act as escalation point for Analysts handling vendor master activities.
• Perform root cause analysis on recurring master data issues.
• Coordinate corrective actions across teams.

4. Controls, Compliance & Fraud Prevention

• Execute vendor master controls and compliance checks.
• Ensure adherence to fraud prevention standards and segregation of duties.
• Validate bank detail changes against verification procedures.
• Maintain evidence supporting regulatory and internal audit requirements.
• Support internal and external audits with documentation and transaction history.

5. Cross-Functional Coordination

• Liaise with:
• Procurement teams
• Accounts Payable
• Tax
• Legal
• Resolve vendor-related dependencies impacting PO or payment processing.
• Ensure vendor master alignment with contractual terms and tax compliance.
• Support smooth upstream and downstream process integration.

6. Continuous Improvement & Reporting Support

• Identify recurring vendor master issues and improvement areas.
• Contribute to SOP enhancements and governance strengthening.
• Support reporting related to vendor creation volumes and data quality metrics.
• Participate in automation and standardization initiatives.

Education Requirement

• Bachelor’s degree in Business Administration, Finance, Accounting, or related discipline.

Skills & Experience Required

This role is designed for professionals operating within structured master data governance environments.

The ideal candidate will have:

• 1–6 years of experience in Vendor Management, Master Data, Procurement Administration, or Finance Operations.
• Experience in shared services or managed services environments preferred.
• Mandatory hands-on SAP Vendor Master experience.
• Strong understanding of:
• Vendor onboarding lifecycle
• Bank detail validation
• Tax data management
• Fraud prevention controls
• Procurement governance frameworks
• High attention to detail and strong data governance mindset.
• Strong problem-solving and coordination capability.
• Ability to operate under SLA-driven environments.
• Clear and professional communication skills.

If you’re ready to bring your skills to a dynamic environment where your work makes an impact across industries and borders, we’d love to hear from you. Join us at Chandra Asri Group and be part of shaping a smarter, more connected future. Apply today!

Important Notes

Chandra Asri is only releasing official job posting at Chandra Asri Career Site (careers.capcx.com), Linkedin & Jobstreet. The Company will contact shortlisted candidate via official corporate email & phone, and will not send any hardcopy invitation for interview. Please note that the Company doesn’t ask candidates to transfer some amount of money nor cooperate with any travel agent.

BEWARE OF RECRUITMENT SCAM.