Secretary & Admin

Job Description:

• Travel Organize (travel plan, travel report, update travel cost - ticket & hotel)
• Handling correspondence, maintaining diaries, and arranging appointments
• Logging or processing bills or expenses
• Organizing and servicing meetings (producing agendas and taking minutes)
• Procurement administration in terms of supplier registration.
• Support, organize & record, make sure Monthly Business Review (MBR) are taking place at the agreed schedule pre-determined by the procurement manager and the vendors
• In-charge of the proper filing and maintenance of the rates
• Ensure all SOPs, forms and documents from vendor and required approval are in place in order of execution
• Handling vendors from their databases to liaising with their relevant organizations

Requirements:

• Minimal Diploma or Bachelor's degree from recognized university
• Fresh graduate or minimum 1-2 years of experience in a similar secretarial or administrative role
• Familiar with International Freight Forwarding industry/sector
• Proficiency in Microsoft Excel (advanced level)
• Ability to create effective PowerPoint presentations alongside excellent presentation skills
• Strong administrative skills with attention to detail and ability to work efficiently with paperwork
• Strong organizational and time management skills
• Ability to multitask and prioritize tasks effectively