Procurement Specialist

About Kanara

Kanara is a fast-growing consumer goods company building purpose-driven brands that support healthier families across Indonesia. Our portfolio includes GENTLY Baby for baby care, GENTLY for personal care, and Beyondvit for children's vitamins and nutritional supplements. We are committed to delivering high-quality, innovative, and accessible products that create meaningful impact in everyday family life.

Founded on the belief that better products create better lives, Kanara continues to develop trusted solutions that are safe, effective, and thoughtfully designed to support the well-being of millions of Indonesian families.

About the Role

As a Procurement Specialist, you will be responsible for supporting the end-to-end procurement process to ensure that goods and services are purchased on time, at the right quality, and at competitive costs while following company policies and procurement procedures.

You will work closely with internal stakeholders and external vendors to manage purchasing requests, vendor sourcing, quotation comparisons, purchase orders, delivery coordination, and procurement documentation.

This role plays an important part in ensuring smooth procurement operations and supporting the company's cost efficiency and business needs.

What We Are Looking For

• Bachelor's degree in Business Administration, Management, Supply Chain Management, Logistics, Accounting, Finance, or a related field.
• Minimum 1–2 years of experience in Procurement, Purchasing, Sourcing, or a related role.
• Experience in FMCG, consumer goods, retail, e-commerce, manufacturing, or distribution is preferred.
• Good understanding of the procurement and purchasing process, from purchase requisition through purchase order and delivery.
• Experience in vendor sourcing, quotation collection, price comparison, and vendor negotiation.
• Strong administrative and documentation skills with excellent attention to detail.
• Proficient in Microsoft Excel and familiar with basic data analysis and reporting.
• Experience using ERP or procurement systems, preferably Odoo, is a plus.
• Good understanding of purchasing documents such as Purchase Requisition (PR), Purchase Order (PO), quotation, invoice, delivery order, and goods receipt.
• Good communication and negotiation skills, with the ability to work effectively with vendors and internal stakeholders.
• Strong organizational skills and ability to manage multiple procurement requests and priorities simultaneously.
• Proactive, detail-oriented, responsible, and able to work in a fast-paced environment.
• Strong integrity and commitment to following procurement procedures and company policies.

What You Will Do

1.Procurement & Purchasing Operations

• Handle day-to-day procurement and purchasing activities based on approved purchase requests from internal stakeholders.
• Review purchase requests to ensure that specifications, quantities, required dates, and supporting information are complete.
• Source and identify potential vendors based on price, quality, availability, lead time, and other business requirements.
• Request and collect quotations from vendors for goods and services required by the company.
• Prepare quotation comparisons and provide relevant information to support vendor selection and purchasing decisions.
• Negotiate with vendors regarding pricing, payment terms, lead time, minimum order quantities, and other commercial terms when required.
• Prepare and process Purchase Orders (PO) based on approved procurement requests.
• Follow up on PO approvals and ensure that orders are placed with vendors in a timely manner.
• Monitor procurement progress from PO issuance through delivery or service completion.
• Ensure purchases are made according to approved specifications, quantities, budgets, and timelines.

2.Vendor Management

• Maintain and develop relationships with existing vendors to support smooth procurement operations.
• Support the identification and onboarding of new vendors based on company requirements.
• Collect and maintain vendor information, including company profiles, pricing, product/service details, payment terms, and required documentation.
• Monitor vendor performance related to price, quality, delivery, responsiveness, and service level.
• Follow up with vendors regarding delayed deliveries, incorrect items, quality issues, or other procurement-related concerns.
• Coordinate with relevant internal teams to address vendor issues and ensure timely resolution.
• Support periodic vendor evaluation and maintain updated vendor records.

3.Cost & Procurement Efficiency

• Compare vendor quotations and identify opportunities to achieve competitive pricing and cost efficiency.
• Monitor purchasing prices and identify significant price changes or unusual increases.
• Support procurement negotiations to obtain favorable commercial terms for the company.
• Maintain records of historical purchasing prices to support future procurement decisions.
• Identify opportunities for cost savings, alternative vendors, alternative products, or improved purchasing terms.
• Ensure procurement activities are aligned with approved budgets and purchasing requirements.
• Escalate significant price increases, budget concerns, or procurement risks to the relevant stakeholders.

4.Purchase Order & Delivery Monitoring

• Create and maintain accurate Purchase Orders (PO) in the procurement or ERP system.
• Monitor outstanding POs and follow up with vendors regarding delivery status.
• Coordinate delivery schedules with vendors, Warehouse, Supply Chain, and relevant internal stakeholders.
• Ensure ordered goods or services are delivered according to agreed specifications and timelines.
• Follow up on incomplete, delayed, or partially fulfilled orders.
• Coordinate with Warehouse or requesting departments to verify that received goods match the approved PO in terms of quantity, specification, and condition.
• Maintain accurate records of open, completed, cancelled, and pending POs.

5.Procurement Administration & Documentation

• Maintain complete and accurate procurement documentation, including PR, quotation, quotation comparison, PO, delivery documents, invoices, and vendor records.
• Ensure procurement transactions are properly documented and follow the company's approval process.
• Coordinate with Finance regarding invoice verification, payment documentation, and vendor payment status.
• Ensure purchasing documentation is properly filed and easily accessible for reporting or audit purposes.
• Maintain accurate procurement records in the ERP or procurement system.
• Support the preparation of procurement reports, including purchasing activity, vendor performance, outstanding POs, and spending analysis.

6.Cross-Functional Collaboration

• Work closely with Supply Chain, Warehouse, Finance, Brand, Marketing, Product Development, Operations, and other internal teams to understand procurement requirements.
• Coordinate with requesting departments to clarify product specifications, quantities, required delivery dates, and other purchasing requirements.
• Provide updates to stakeholders regarding procurement status, vendor confirmation, expected delivery dates, and potential delays.
• Collaborate with Finance to ensure procurement transactions are properly documented and processed for payment.
• Collaborate with Warehouse and Supply Chain teams to ensure timely receipt and availability of purchased goods.
• Support internal stakeholders in finding suitable vendors and purchasing solutions based on business needs.

7.Reporting & Continuous Improvement

• Prepare regular procurement reports covering purchasing activities, spending, vendor status, outstanding POs, delivery status, and procurement performance.
• Maintain accurate procurement data to support management reporting and decision-making.
• Track procurement lead times and identify recurring delays or process bottlenecks.
• Identify opportunities to improve procurement processes, documentation, vendor management, and purchasing efficiency.
• Support the implementation of procurement policies, procedures, and systems.
• Assist in developing and maintaining procurement SOPs and process documentation.
• Support internal and external audits by providing required procurement documents and transaction records.
• Perform other procurement-related tasks and projects as required by the business.