Procurement Specialist

Role Overview

The Procurement Specialist is an on-site role supporting interior fit-out and AV/technology integration projects. The role manages end-to-end procurement, from sourcing, negotiation, and vendor selection to issuing purchase orders and monitoring delivery. With a strong investigative mindset and high curiosity, the Procurement Specialist questions price gaps, verifies vendor claims, and digs into root causes rather than accepting quotations at face value. The role also verifies vendor quotations and invoices (including VAT/PPN treatment), analyzes project purchasing costs (budget vs. actual) and project margins, and regularly reports cost, savings, and margin impact to management. In addition, the Procurement Specialist ensures that ordered goods arrive in good condition by following up on every order until it is received. For damaged or rejected goods, the role follows up until the return or replacement is completed and the final condition is confirmed. Day-to-day responsibilities include maintaining accurate procurement records, evaluating supplier performance, identifying cost-saving opportunities, and coordinating with Project, Finance, and Sales to keep purchasing aligned with project needs and company policy.

Job Description

• Manage and oversee the end-to-end procurement process, including sourcing, negotiation, and vendor selection.
• Build and maintain supplier relationships to ensure quality, pricing, and delivery standards are met.
• Evaluate supplier performance and conduct periodic vendor assessments.
• Coordinate with Project, Finance, and Sales to align procurement plans with project needs.
• Ensure all purchasing activities comply with company policies and applicable regulations.
• Prepare accurate and timely purchasing reports, documentation, and purchase orders.
• Identify cost-saving opportunities and implement procurement best practices.
• Analyze project purchasing costs (budget vs. actual, quotation comparison) and report cost, savings, and margin impact to management.
• Verify vendor quotations and invoices, including VAT (PPN) treatment, in coordination with Finance before POs are issued or payments are processed.
• Ensure ordered goods arrive in good condition: follow up on every order until it is received and, for damaged, incorrect, or rejected goods, follow up with the vendor until the return or replacement is completed and the final condition is confirmed.

Qualifications

• Bachelor’s degree (S1) in Management (Operations & Supply Chain Management), Industrial/Civil/Interior Engineering, Supply Chain, or a related field. A Diploma (D3) with strong relevant experience may be considered.
• Minimum 2–4 years of experience in procurement, purchasing, cost control, or estimating, with proven experience in project cost analysis (budget vs. actual, quotation comparison, cost of goods sold/HPP).
• Proven experience preparing management reports. Past KPI or appraisal results related to reporting will be verified.
• Experience in a project-based environment such as construction, interior fit-out, or AV/IT is preferred.

Technical Knowledge

• Project cost analysis: cost breakdown, quotation and price comparison, and budget (RAB) vs. actual.
• Margin calculation: gross/project margin, margin vs. markup, and the impact of discounts and cost changes.
• Procurement process, vendor evaluation, and contracting basics.
• Plus: VAT (PPN) calculation, including input/output tax and valid tax invoices. Knowledge of PPh withholding tax (PPh 23 and PPh 4(2) for construction) is a bonus.

Competencies

• Strong investigative mindset and high curiosity (top priority): questions price gaps, verifies vendor claims, and digs into root causes instead of accepting quotations at face value.
• Analytical, structured, and detail-oriented.
• Strong communication, negotiation, and coordination skills.
• High integrity; handles pricing and vendor data confidentially.
• Adaptable and able to work accurately under deadlines.