Marketing & Business Development Coordinator

About Eco-Mantra

Eco-Mantra is a sustainability engineering practice specialising in Environmentally Sustainable Design (ESD) for hospitality development in the global tropics. We work with developers, architects, and operators to engineer sustainability into exceptional resorts and hotels — from concept through operations — so that properties perform better for guests, owners, and the communities and ecosystems they are built within.

Our clients include Potato Head Bali, Waterbom Bali, Mandarin Oriental, COMO, Alila, The Datai Langkawi, and more. We are based in Ubud, Bali, and work across Southeast Asia and the wider tropics.

The Role

We are looking for a Marketing & Business Development Coordinator to join our boutique, focused team. This is a cross-functional role sitting at the intersection of communications, marketing operations, business development support, and event coordination.

You will be the person who keeps things moving — managing external communications professionally, supporting the BD pipeline with proposals and research, coordinating between team members and external parties, and making sure our growing content and marketing programme runs on schedule.

This role is well-suited to someone who is naturally organised, confident in communicating on behalf of a company, and comfortable working in a small team where no two weeks are identical.

What You Will Do

External communications

· Handle professional correspondence with clients, vendors, event organisers, and partners

· Draft and send emails on behalf of the team with clarity and professionalism

· Represent Eco-Mantra externally in a way that reflects the quality of our work

Marketing coordination

· Manage the content calendar and keep LinkedIn, Instagram, and blog publishing on schedule

· Chase inputs from internal stakeholders and brief our designer on content needs

· Support the development of portfolio pages, case studies, and website updates

· Assist with preparing content using AI tools under direction from the marketing lead

Support Business development

· Conduct market research into key client and partner profiles

· Manage data entry and maintenance of the CRM system

· Support preparation of services decks and other outward-facing company materials

Event and schedule coordination

· Coordinate logistics for speaking engagements and industry events

· Track deadlines, follow up on open items, and keep the team accountable to timelines

What We Are Looking For

Essential

· Excellent written and spoken English

· 2–4 years of experience in a communications, marketing, BD, or coordination role

· Highly organised with strong follow-through (=you close loops, you don't leave them open)

· Comfortable managing multiple priorities and communicating proactively when timelines shift

· Professional and composed in external-facing communications

Nice to have

· Background in journalism, communications, or media

· Familiarity with LinkedIn, WordPress, or content scheduling tools

· Experience with a CRM system (HubSpot, Salesforce, or similar)

· Experience working in a professional services, hospitality, or design environment

· Comfortable using AI writing tools as part of a content workflow

What We Offer

· A boutique, skilled team working on meaningful projects across Southeast Asia and beyond

· Exposure to the hospitality, architecture, and sustainability sectors at an international level

· A role with real scope - this is not an administrative position, it is a coordination and communications role with room to grow

· Bali-based, full-time

· Flexible work arrangements, including WFH quota

· Generous paid leave allowances and flexibility

· Relocation incentives for candidates outside Bali