Corporate Secretary Assistant Manager

Key Responsibilities

1. Regulatory Compliance & Reporting

• Ensure timely submission of mandatory reports to OJK and IDX.
• Monitor regulatory updates and ensure company compliance with applicable laws and regulations.
• Maintain a compliance calendar for all statutory and regulatory obligations.

2. Corporate Governance Support

• Support implementation of Good Corporate Governance (GCG) principles across the organization.
• Assist in organizing and documenting governance structures and policies.
• Ensure proper documentation and record-keeping of corporate actions.

3. Board & Committee Administration

• Coordinate and prepare meetings for:
• Board of Directors (BOD)
• Board of Commissioners (BOC)
• Committees (e.g., Audit Committee, Nomination & Remuneration Committee)
• Prepare meeting agendas, materials, and minutes of meetings.
• Track follow-up actions from board and committee meetings.

4. General Meeting of Shareholders (GMS)

• Assist in organizing Annual and Extraordinary General Meetings of Shareholders (AGMS/EGMS).
• Prepare documentation, announcements, invitations, and minutes in compliance with regulations.
• Coordinate with internal and external parties (e.g., notary, share registrar).

5. Disclosure & Public Communication

• Support preparation of public disclosures, including:
• Annual reports
• Financial disclosures
• Corporate announcements
• Ensure all disclosures are accurate, consistent, and compliant with regulatory requirements.

6. Stakeholder & Investor Coordination

• Act as liaison between the company and regulators, shareholders, and investors.
• Support investor relations activities, including public expose and investor meetings.
• Handle inquiries from regulators and external stakeholders.

7. Documentation & Corporate Records

• Maintain statutory documents such as:
• Articles of Association
• Shareholder registers
• Board resolutions
• Ensure all corporate documents are properly archived and accessible.

8. Process Improvement & Governance Enhancement

• Assist in developing SOPs related to corporate secretarial functions.
• Identify opportunities to improve governance processes and reporting efficiency.
• Support implementation of governance tools or systems.

Qualifications

• Bachelor’s degree in Law, Corporate Governance, Business Administration, or related field.
• Minimum 5–8 years of experience in Corporate Secretary, Legal, or Compliance roles.
• Strong understanding of capital market regulations and corporate governance practices.
• Familiarity with OJK and IDX requirements is mandatory.
• Strong organizational and documentation skills.